Proposal Preparation Policies

Note: All proposals must be coordinated with the Grants Manager.

Deadlines

Proposal process starts when the following has been provided:

  • Title, start date, duration
  • Funder due date
  • URL of RFP
  • All personnel names and roles
  • All departments/institutions (with admin contact info if outside Duke)
  • Budget items

Schedule Meetings or provide info in emails as early as possible, but no later than the following:

  • Single/Multiple CS PI Proposals: 10 business days before proposal deadline
  • Multiple Departments and/or Schools and/or Universities or other institutions: 14 business days before deadline as set by lead organization (proposal deadline if Duke is lead)

Limit drop-by meetings to short conversations; use email whenever possible.

The early deadline materials (listed in the blue box above) must be completed 7 business days before the proposal deadline. (Requests for waiver must go to the Chair in writing a minium of 24 hours in advance.)

Provide read-access to ORS as soon as possible and no later than 5 business days before the proposal deadline.

For guaranteed submission, final materials must be uploaded and ORS given permission to submit a minimum of one full business-day before proposal deadline. (Requests for waiver must go to the Chair in writing minimum of two full business-days in advance).

Budget Preparation Resources